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Datenschutzerklärung

Scope

This data protection notice informs users about the type, scope and purpose of the collection and use of personal data by the provider listed below:

This data protection notice relates to the https://veranstaltungen.hwg-lu.de/en/ website. For other websites of the provider, the data protection information listed there applies.

The data protection information is provided in accordance with Article 13 of the EU General Data Protection Regulation (EU GDPR).

Data protection officer

The provider's data protection officer is:

Rights of visitors to this website

As a visitor to this website, you have the right to obtain information from us as the data controller about the personal data that we process about you.

You have the right to rectification or erasure or to restriction of processing of your personal data. You also have the right to object to the processing.

You have the right to data portability. This means that, upon request, we will provide you with a copy of the personal data that we have stored about you, provided that there is no other legal provision to the contrary.

You have the right to revoke a declaration of consent given to us at any time.

You have the right to lodge a complaint with the supervisory authority. The competent supervisory authority is:

Personal data

Personal data is information that can be used to identify a person, i.e. information that can be traced back to a person. This includes the name, email address or telephone number. However, data about preferences, hobbies, memberships or which websites someone has viewed also count as personal data.

Personal data is only collected, used and passed on by us if there is a legal basis for this or if users consent to the collection of data.

The following sections explain the purpose for which types and categories of personal data are collected and processed by this website. The legal basis and the duration of storage are also specified. If the data is transferred to other bodies, third countries or international organizations, this is also stated.

Access data / server log files

This website logs access. The following data is collected:

  • Masked IP address
  • Date / time
  • Request (file)
  • Browser type and version

Purpose of processing
We use the log data only for statistical evaluations for the purpose of operation, security and optimization of the offer. However, we reserve the right to check the log data retrospectively if there is a justified suspicion of unlawful use based on concrete evidence.

Legal basis
The legal basis for the collection of access data and log files is Article 6(1)(f) of the EU General Data Protection Regulation (to safeguard the legitimate interests of the controller).

Transfer of data
Data may be transferred to processors as part of the provision and maintenance of our systems. However, no data is transferred to third countries or international organizations.

Duration of data storage
The data will be deleted after 11 days.

Profiling / automated individual decision-making
No profiling or automated individual decision-making is carried out.

Use of data for other purposes
The data will not be used for other purposes.

Contacting us by e-mail

If you send us an email, we will save your details to process the request and in the event that follow-up questions arise.

We would like to point out that communication by email is unencrypted and therefore not confidential. If you wish to send us confidential information, please contact us by telephone so that we can arrange a secure means of communication.

Type and categories of personal data
The personal data that you provide in the email, for example your name, contact details and the content of the message, will be processed.

Purpose of processing
The purpose of processing is to respond to inquiries.

Legal basis
The legal basis for responding to inquiries is Article 6(1)(b) EU GDPR (performance of a contract or in order to take steps prior to entering into a contract).

Transfer of data
Data may be transferred to processors as part of the provision and maintenance of our systems. However, no data is transferred to third countries or international organizations.

Duration of data storage
The data will be deleted as soon as the request has been finally processed and no other legal provision requires storage. Other legal provisions are, for example, the retention regulations pursuant to Section 257 HGB in conjunction with Section 147 AO. Accounting-relevant data must be stored for 10 years, other tax-relevant data for six years.

Profiling / automated individual decision-making
No profiling or automated individual decision-making is carried out.

Use of the data for other purposes
The data is not used for other purposes.

Cookies

When users access the website, one or more cookies are stored on their computer. A cookie is a small file that contains a specific string of characters and uniquely identifies your browser. The provider uses cookies to improve the convenience and quality of its services, for example by saving user settings. Cookies do not cause any damage to the user's computer and do not contain viruses.

Users can deactivate the storage of cookies in their browser, restrict them to certain websites or set their browser to notify them before a cookie is stored. You can delete cookies from your computer's hard drive at any time using the data protection functions of your browser. However, the complete deactivation of cookies leads to a considerable restriction of the function of this website, because session information of logged-in users must be stored in a session cookie.

Purpose of the processing
We use the cookies to provide the login and to optimize our offer.

Legal basis
The legal basis for the use of cookies is Article 6(1)(b) EU GDPR (performance of a contract or in order to take steps prior to entering into a contract) and Article 6(1)(f) EU General Data Protection Regulation (for the purposes of the legitimate interests pursued by the controller)

Transfer of data
The data will not be transferred - not even to third countries or international organizations.

Data storage period
The cookies are automatically deleted after the following periods:

  • The session cookie: at the end of the browser session
  • The status cookie for your consent to the setting of cookies: 1 year.

Profiling / automated individual decision-making
No profiling or automated individual decision-making is carried out.

Use of data for other purposes
The cookies are not used for other purposes.

Display event location on map

You have the option to display a map with the event location by clicking on the "Show on map" button. This will open a new Google Maps tab in your browser

.

If you display the event location on Google Maps, your IP address and possibly other information about your browser will be transmitted to Google. If you do not want this to happen, please do not click on the "Show on map" button.

Google Inc. in the USA has undertaken to guarantee appropriate data protection in accordance with the US-European and US-Swiss Privacy Shield. Further information on this can be found in Google's detailed privacy policy.

Purpose of processing
With the help of Google Maps, the location of the partner companies can be displayed on a map after you click.

Legal basis
The legal basis for displaying the location of the event on a Google Maps map is Article 6(1)(a) of the EU General Data Protection Regulation (consent of the data subject).

Transmission of data
If you use Google Maps, personal data may be transmitted to Google Inc.

Duration of data storage
We do not store any of your data in connection with your use of Google Maps. For the duration of the storage of personal data by Google Inc. please contact the provider.

Profiling / automated individual decision-making
No profiling or automated individual decision-making is carried out.

Use of data for other purposes
We do not collect any data. To use the data collected by Google for other purposes, please contact the provider.

Forwarding to social networks

This website links to the following social networks:

By clicking on the social network logos, you will be redirected to our social network profile in a new browser tab. Personal data may be transferred to the respective provider. If you do not want this to happen, please do not click on the logos.

Purpose of processing
By clicking on the logos of the social networks, you will be redirected to our profiles there.

Legal basis
The legal basis for forwarding you to our profiles on social networks is Article 6(1)(a) of the EU General Data Protection Regulation (consent of the data subject).

Transmission of data
By clicking on the logos of social networks, personal data may be transmitted to the respective provider.

Duration of data storage
We do not store any of your data in connection with your use of social networks. For the duration of storage of personal data on social networks, please contact the respective provider.

Profiling / automated individual decision-making
No profiling or automated individual decision-making is carried out.

Use of data for other purposes
The data collected will not be used for other purposes.

Booking of events

When you register a user account, we request the following mandatory information:

  • Salutation
  • First name
  • Last name
  • E-mail address
  • Password

The following information is optional if you do not place an order:

  • Title
  • Address (street, zip code, town)
  • Country
  • Phone number
  • Organization/ company/ institution
  • Comment for orders

When you place an order, we also request the following mandatory information for invoicing:

  • Surname
  • First name
  • Last name
  • Street
  • zip code
  • City
  • Country
  • E-mail
  • Phone number

When you place an order, we also request the following information from the participant individually as optional or mandatory information as required:

  • Salutation
  • Title
  • First name
  • Last name
  • Institution
  • Function in the institution
  • E-mail
  • Comment
  • E-mail
  • Catering

Purpose of the processing
The purpose of the processing is the booking of events.

Legal basis
The legal basis for the booking of events is Article 6(1)(b) GDPR (performance of a contract or in order to take steps prior to entering into a contract). The legal basis for the collection of voluntary data for statistical purposes is Article 6(1)(f) of the EU General Data Protection Regulation (for the purposes of the legitimate interests pursued by the controller).

Transfer of data
Data may be transferred to processors as part of the provision and maintenance of our systems. However, there is no transfer to third countries or international organizations.

Duration of data storage
The information in your user profile is stored until it is deleted. Information on orders for chargeable events will be stored for 10 years (§ 257 HGB in conjunction with § 147 AO). Information on orders for free events is stored for 1 year.

Profiling / automated individual decision-making
No profiling or automated individual decision-making is carried out.

Use of data for other purposes
The data collected will not be used for other purposes.

Registration for events

When you register a user account, we ask for the following mandatory information:

  • Salutation
  • First name
  • Last name
  • E-mail address
  • Password

The following information is optional if you do not place an order:

  • Title
  • Address (street, zip code, city)
  • Country
  • Telephone number
  • Organization/company/institution
  • Comment for orders

When you register, we also ask for the following mandatory information for invoicing:

  • E-mail

When you make a registration, we also request the following information from the participant individually as optional or mandatory information as required:

  • Salutation
  • Title
  • First name
  • Last name
  • Institution
  • Function in the institution
  • Email
  • Comment
  • Catering

Purpose of processing
The purpose of processing is the registration of events.

Legal basis
The legal basis for the registration of events is Article 6(1)(b) GDPR (performance of a contract or in order to take steps prior to entering into a contract). The legal basis for the collection of voluntary data for statistical purposes is Article 6(1)(f) of the EU General Data Protection Regulation (to safeguard the legitimate interests of the controller)

Transfer of data
Data may be transferred to processors as part of the provision and maintenance of our systems. However, no data is transferred to third countries or international organizations.

Duration of data storage
The information in your user profile is stored until it is deleted. Information about registrations for free events is stored until the event is completed and then anonymized. The following data is retained in the user account and can be deleted by the user themselves:

  • Surname
  • Ticket number
  • Participation status
  • Registration date
  • User account assignment
  • Assignment to order

Profiling / automated individual decision-making
No profiling or automated individual decision-making is carried out

.

Use of the data for other purposes
The data collected will not be used for other purposes

Use of the waiting list function

If you use the waiting list function, we request the following mandatory information from the participant:

  • First name
  • Last name
  • Email

Purpose of the processing
The purpose of the processing is the registration of events

Legal basis
The legal basis for the registration of events is Article 6(1)(b) GDPR (performance of a contract or in order to take steps prior to entering into a contract). The legal basis for the collection of voluntary data for statistical purposes is Article 6(1)(f) of the EU General Data Protection Regulation (for the purposes of the legitimate interests pursued by the controller).

Transfer of data
Data may be transferred to processors as part of the provision and maintenance of our systems. However, there is no transfer to third countries or international organizations.

Duration of data storage
The data for the use of the waiting list for events will be stored until the event has been completed.

Profiling / automated individual decision-making
No profiling or automated individual decision-making is carried out.

Use of data for other purposes
The data collected will not be used for other purposes.

Emails sent

If you are contacted by email, we store the following information about the recipient:

  • First name
  • Last name
  • Email
  • Email text with the participant data provided

Purpose of the processing

The purpose of the processing is the handling of events

.

Legal basis
The legal basis for the registration of events is Article 6(1)(b) EU GDPR (performance of a contract or in order to take steps prior to entering into a contract). The legal basis for the collection of voluntary data for statistical purposes is Article 6(1)(f) of the EU General Data Protection Regulation (for the purposes of the legitimate interests pursued by the controller).

Transfer of data
Data may be transferred to processors as part of the provision and maintenance of our systems. However, there is no transfer to third countries or international organizations.

Data storage period
E-mails for the processing of events are stored for 365 days.

Profiling / automated individual decision-making
No profiling or automated individual decision-making is carried out.

Use of data for other purposes
The data collected will not be used for other purposes.